WHO WE ARE AND HOW TO CONTACT US

www.thisisdpo.co.uk is a site operated by Clearview Legal & Commercial Limited, a company incorporated in England and Wales (registered number: 07922301), whose registered office is at The Old Clinic, 59 North Worple Way, London, SW14 8PS (“we”, “”our”).

To contact us, please email info@thisisdpo.co.uk or telephone us on 020 3151 0060 or write to use at This Is DPO, Kemp House, 152-160 City Road, London EC1V 2NX, United Kingdom.

 

WHAT IS THE PURPOSE OF THIS DOCUMENT?

Clearview Legal & Commercial Limited is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. This privacy notice is relevant to you because we collect and use information about you, including via cookies (see below).

 

THE KIND OF INFORMATION WE HOLD ABOUT YOU

We hold and use three main types of information about you.

• Information you supply.  Contact information, such as name and job title, company, phone numbers, email address, plus information relating to your present and previous roles and employers, which you make available to use when you contact us about our products and services, download a white paper or sign up to our newsletter. You may also make this information available to use by giving us a business card, or similar.
• Information supplied by others. Contact information, such as name and job title, company, phone numbers, email address, plus information relating to your present and previous roles and employers, which we obtain from publicly available information or which we obtain lawfully from third parties.
• Cookies. Cookie and related information which are collected without any activity on your part other than visiting our website.  For more information on this, please see the separate cookie policy.
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 HOW WE USE YOUR INFORMATION

We use the information we have about you to provide services to you (if you are a client) or to market to you.

Sometimes we will combine the information you have provided and the information we obtain from publicly available sources and/or third parties together to give us a fuller picture about you and make our marketing more targeted.

Sometimes we will combine the information we hold about you with information held by social media platforms (eg. LinkedIn, Facebook) to produce targeted marketing and advertising on those platforms.

 

LAWFUL BASES FOR OUR USE OF YOUR PERSONAL DATA

Our use of your personal data (as described above) is based on these lawful bases:

1. Your consent.
2. The legitimate interest of marketing our products and services to you.
3. The legitimate interest of providing you with a tailored website visit.

You are entitled to stop us marketing our products and services to at any time by simply requesting that we stop.  Please contact us as set out in this notice.

Our use of your personal data is subject to a framework of safeguards that help make sure your rights are protected. This includes ensuring you have the ability to exercise your rights in relation to your personal data and complain if you are dissatisfied (please see “YOUR RIGHTS” below).

 

DATA SHARING

Sometimes we will combine the information we hold about you with information held by social media platforms (eg. LinkedIn, Facebook) to produce targeted marketing and advertising on those platforms.

Except as mentioned in the preceding paragraph, we will only share your personal information with third parties that are sub-contracted to us and acting on our behalf (eg.  companies hosting our service, email providers such as MailChimp, printers, and so on).

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

 

DATA SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties which have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

 

DATA RETENTION

We will hold information about you, and continue to send you emails, letters, documents and other communications, until you ask us not to.  We will then stop sending you such communications (but please allow a few weeks for your request to be processed).  We will then delete the information we hold about you in relation to this purpose and add your name to a suppression list (a list of individuals that have chosen not to receive further marketing communications from us).

Please send your request to info@thisisdpo.co.uk.

 

YOUR RIGHTS

By law you have the right to:

• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to processing of your personal information where we are relying on a legitimate interest (or that of a third party) and you are of the view that the processing is not legitimate. You also have the right to make us stop direct marketing to you.
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal information to another party (in appropriate circumstances, which are unlikely to apply to this website).

You also have the right to:

• Request that we stop direct marketing to you.

If you wish to exercise any of the above rights, please contact us at This Is DPO, Kemp House, 152-160 City Road, London EC1V 2NX, United Kingdom or by email to info@thisisdpo.co.uk

 

COMPLAINING TO THE ICO

If you are unhappy about how we are handling your personal data, please contact us (see “Who we are” above for our contact details). You may wish to file a complaint with the Information Commissioner’s Office, which regulates our processing of personal data. You can contact them by:

Phone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF

Website: www.ico.org.uk

Our ICO registration number is: ZA466757

 

LINKS

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.